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Global Commercial Operations Assistant

Redwood City, California
Job Type
15 Oct 2020
Company DescriptionAt Turner & Townsend we're passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society.Every day we help our major global clients deliver ambitious and highly technical projects, in over 130 countries worldwide.Our team is dynamic, innovative and client-focused. Our clients value our proactive approach, depth of expertise, integrity and the quality we deliver. As a result our people get to work on some of the most exciting projects in the world.Turner & Townsend's vision is to expand our global footprint. The US is currently our biggest growth market, however we have opportunities across the globe. So wherever you are, if you are the right candidate, we want to hear from you.Turner & Townsend is seeking a Global Commercial Operations Assistant to oversee project accounting and contractual requirements for various international Interior Fit-Out Construction Projects.Job DescriptionProcurementCollaborate with Program Management team to standardize RFP return forms and templates.Collaborate with Program Management team to standardize RFP award and leveling templates.ContractingDraft master and project-based agreements based on the Equinix contract library template.Liaise with the client's Business Contract Manager, legal team and the vendor to negotiate and agree all terms and condition amendments.Route agreements for signature.Keep a global tracker of agreement status.Purchase OrdersDraft Purchase Request for all vendor awards and issue to Equinix regional super-preparer for their action.Track and follow-up purchase order issuance with super-preparer and approvers.Issue Purchase Order upon issuance to vendor and contract manager.Keep track of all purchase orders in each project cost report.Manage Purchase Order increases as required per project and vendor.Close POs upon project completion.Invoicing Issue Invoicing process to vendors for all projects.Gather and update billing forecast from all vendors for projects.Keep monthly track of the invoices processed per project.Track and trouble-shoot payment delays for all vendors and projects.Cash-flow and Accrual reportingValidate monthly billing forecast aligns to work-in-place with each program manager, for accrual reporting.Reconcile actuals vs project recorded billings each month.Update accrual and cash-flow projections monthly.ImprovementsAssist on gathering and organizing benchmark project cost data.QualificationsConstruction related college degree, or equivalent experience.5+ years of experience assisting or supervising construction projects of increasing complexity required.Construction Accounting principles and application.Contract Management/drafting and vendor liaison and tracking.Monthly cash flow and invoice management as well as management of accruals.Benchmarking and document control.Data Center experience is a preferred.#LI-MB1Additional InformationTurner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you'd like to view a copy of the company's affirmative action plan, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at or [email protected]. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a responseAll your information will be kept confidential according to EEO guidelines.
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  • Job Reference: 182910410-2
  • Date Posted: 15 October 2020
  • Recruiter: Turner & Townsend
  • Location: Redwood City, California
  • Salary: On Application
  • Job Type: Permanent