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Accounts Payable Administrator

Location
West Hollywood, California
Job Type
Permanent
Posted
14 Feb 2021
Essential Functions And Responsibilities
  • Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
  • Handles all vendor correspondence via phone or email.
  • Prepares non-inventory purchase order requisitions.
  • Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.
  • Investigates and resolves problems associated with processing of invoices and purchase orders.
  • Prepares batch check runs, wire transfers, and ACH transactions.
  • Assists with monthly status reports, and monthly closings.
  • Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
  • Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
  • Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Files, maintains, and distributes accounting documents, records and reports.
  • Performs other duties as required to support Accounting Department.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Sort and distribute incoming mail.
  • Process 3 way P.O. matching invoices, up to 100 plus line items.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Process check requests.
  • Audit and process credit card bills.
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
  • 1099 maintenance.
  • Respond to all vendor inquiries.
  • Reconcile vendor statements, research and correct discrepancies.
  • Assist in month end closing.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Other duties assigned, as required.


Qualifications
  • Associate degree (A. A.) or equivalent from two-year college or technical school;
  • Two to three years related experience and/or training; or equivalent combination of education and experience.
  • Proficient in MS Word and Excel Software and tech savvy.
REF # 36779

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Details

  • Job Reference: 231849880-2
  • Date Posted: 14 February 2021
  • Recruiter: CENTURY GROUP
  • Location: West Hollywood, California
  • Salary: On Application
  • Sector: Accounting
  • Job Type: Permanent